Supplier Vetting
Supplier Vetting & Supplier Compliance Management
Building a robust and compliant supply chain is essential for success in South Africa. Prochain's supplier vetting and compliance management services empower companies to forge strong, reliable partnerships, ensuring suppliers meet all necessary regulatory and B-BBEE requirements.
- Capacity constraints as processing vendor applications and managing compliance documentation is done manually
- Compliance documentation expires and is not actively maintained
- Lack of knowledge of the minimum legislative criteria to which suppliers must conform
- No or poor visibility on a supplier's compliance at the time of placing an order
- Lack of understanding of the capacity and capability of suppliers
How Can We Help?
By adopting a proactive approach, our supplier compliance management services go beyond once-off checks. We continuously engage with suppliers and service providers to request new and updated regulatory and B-BBEE documentation, ensuring ongoing compliance.
VCM, our unique supplier compliance management system, offers a comprehensive approach to supplier compliance by providing:
- Supplier and service provider compliance management as software-as-a-service (SaaS)
- Cloud-based supplier registration and onboarding portal with a built-in vetting mechanism
- Flagging mechanism to alert suppliers of expiring or non-compliant documentation
- Compliance reporting and vetting reports
- Automated classification of suppliers in terms of ownership and locality for spend reporting
- Closed-loop e-procurement function and automatic adjudication mechanism (RFQ tool)
- Technical vendor assessments to determine capability and capacity
Compliance documentation is rigorously vetted during verification.
Why Us?
- We ensure ongoing legal compliance by continuously engaging with suppliers or service providers to request new and updated compliance documentation.
- Among the numerous supplier portals that currently exist, VCM provides a unique and holistic approach to compliance management from the point of onboarding, to vetting and actively managing suppliers' compliance.
- Our platform integrates data from various databases and sources to offer a comprehensive view of a supplier's compliance status.
- Our dedicated helpdesk provides hands-on assistance to train suppliers on compliance requirements in South Africa.
- Our VCM system and services comply with the POPI Act requirements.
Our sources include:
- Companies and Intellectual Property Commission (CIPC)
- South African Revenue Service (SARS)
- Compensation Commissioners (Dept. of Employment and Labour / FEM / RMA)
- SANAS accredited B-BBEE agencies
- Department of Home Affairs
- Various credit bureaus (XDS, Transunion, Experian etc.)
- Various watchlists and databases
- Southern African Fraud Prevention Service (SAFPS)
- South African Police Service (SAPS)
Our Vetting Capabilities
South African Companies
- Company registration for all entities
- Tax compliance
- VAT number
- Bank account verification
- Letter of good standing for workman's compensation
- B-BBEE certificates
- B-BBEE sector affidavits
- Director verifications
- Company credit checks
- Anti-money laundering (AML) / Politically Exposed Persons (PEP) / sanctions and adverse media checks
- Technical traceability supplier assessments including financial ratio checks
Zimbabwean Companies
- Company credit checks
- Company registration
- Tax compliance
- VAT number
- Workers compensation
- Anti-money laundering (AML) / Politically Exposed Persons (PEP) / sanctions and adverse media checks
- Technical traceability supplier assessments including financial ratio checks
International vetting available on request.